Wesley Legal Service
- full-time role (4 days considered)
- based in Pitt Street Head Office, Sydney
- attractive salary packaging benefits
About us
Wesley Mission is a high profile, multi-faceted Christian organisation making a real difference in the community. We work with the most disadvantaged in our community by providing over 200 services ranging from aged care, homeless services, child and family care, counselling, employment, training and education, and health services.
Our Vision is “A Spirit-led disciple-making movement: doing all the good we can because every life matters”.
About the role
Reporting to the Senior Legal Counsel, the role of the Legal Secretary provides comprehensive administrative support to the in-house legal department, ensuring the smooth operation of the department. This role requires a detail-oriented professional with excellent organizational & communication skills, a strong understanding of legal terminology, and the ability to manage multiple tasks efficiently. The Legal Secretary will assist with document preparation, scheduling, and communication, contributing to the effective functioning of the legal department.
The role is varied, with a focus on:
- Drafting, formatting, and proofreading legal documents, correspondence, and reports
- Maintaining and organising electronic and physical files in accordance with company policies and legal standards
- Serving as a point of contact for internal and external stakeholders, including responding to inquiries and conveying information as appropriate
- Assisting in the coordination of communications with outside counsel and other legal service providers
- Assisting in the preparation of presentations and reports for legal matters
- Tracking and managing departmental expenses, including invoicing and billing processes
- Assisting in the preparation of budget reports and forecasts as needed
- Managing registers, including safe custody and intellectual property
- Ensuring compliance with company policies and legal regulations regarding document retention and confidentiality
- Providing legal admin support for a wide range of legal matters, including but not limited to Estate matters
- Managing the execution process of Wesley Mission contracts
- Supporting the Paralegal with the development of legal operations processes and procedures to deliver efficiencies in legal services
- Preparing and submitting applications to Uniting Church Property Trust for document execution.
Essential criteria
- Demonstrated understanding of legal issues and commitment to social justice
- Work experience in a commercial and/or property law environment
- Demonstrated ability to perform administrative tasks relating to legal practice in a timely manner and with strong attention to detail
- Demonstrated high level written and oral communication skills
- Hold a current Working with Children Check
- Proficiency in Microsoft Office (including Outlook, Word, Excel, PowerPoint) and experience in working with modern databases and information systems
- Demonstrated ability to work autonomously, while contributing to a small-team environment
- Strong written, verbal communication, comprehension, problem solving, interpersonal and influencing skills.
Desirable criteria
- Not for profit or cause related management experience.
Closing date
7 February 2025
Apply now
Please submit a copy of your CV/resume and a cover letter addressing all the selection criteria and a completed application for employment form.
For further information, or to submit an application, please contact: William Wright, Legal Counsel
Email: William.Wright@wesleymission.org.au
Wesley Mission is a Christian organisation requiring all staff to affirm its values. We are committed to providing an environment in which children can feel safe and valued.
The suitable applicant will be subject to the relevant pre-employment checks for appointment to positions within Wesley Mission (including provision of a valid Working with Children Check clearance number and National Criminal Record Check).
Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
